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All charges
and accounts payable to the Building
or its Contractors and Concessionaires
must be paid in full upon presentation
of invoice unless other arrangements
for payment are specifically authorized
by the Building or its Contractors or
Concessionaires. 
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The Owner has the right
to require Permittee to furnish a sufficient
number of ushers, ticket takers, private
guards, doorkeepers or other employees
to properly govern the conduct of all
persons in attendance at functions conducted
by the Permittee and to safeguard the
Building's property. Such attendants
shall for all purposes be the agents
of the Permittee.
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At least one hour before
the announced starting time of any function
a responsible representative of the
Permittee must be present and must remain
until the function has ended and all
patrons have left the premises.
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The Permittee will be
held responsible for damages incurred
by reason of actions of his patrons
or employees. Any accidents, unlawful
acts or violations of these Rules and
Conditions must be reported immediately
to the Building Management.
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Any printed materials
left at the conclusion of functions
will not be saved.
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The Building does not
assume responsibility for deliveries
or loss of goods, merchandise or other
articles of value. The Building is not
responsible for the loss or theft of
any property of the Permittee or Permittee's
Attendees. All redeemable containers
shall be removed from the premises before
vacating. Abandoned containers will
be confiscated without right of restitution.
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RENTAL DEPOSITS:
For convention and trade show rental
permits executed more than two (2) years
in advance of the first move-in day,
a non-refundable deposit of $1,000 is
due on date indicated on permit, and
two years prior to the first move-in
day, an additional deposit of 20% of
the minimum rental is due.
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Convention and trade
show rental permits executed less
than two (2) years in advance
of the first move-in day require
a non-refundable deposit of 20%
of the minimum rental due on the
date indicated on permit.
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In both cases, the
balance of the minimum rental
is due thirty (30) days prior
to the first move-in day.
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In the event of
multiple hall bookings where one
or more of the halls are cancelled
less than two (2) years in advance,
a proportionate amount of the
20% deposit will be forfeited.
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Rental deposits
for other events are one-third
of the minimum anticipated rental
upon execution of the rental permit.
The balance of the minimum rental
is due ten (10) business days
prior to the first move-in day.
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NOTE: Personal checks
will not be accepted as payment
within thirty (30) days of the
first move-in day.
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First-time events,
event sponsors with inadequate
references, or event sponsors
with a record of slow payment,
etc., may be required at Owner's
option to remit up to one hundred
percent (100%) of anticipated
rental and related expenses upon
execution of the rental permit.
Rental deposits other than those
noted above shall be refundable
upon request by Permittee provided
written notice of cancellation
has been given to Owner as follows:
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i |
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Deposits for events
booked within periods stated below
are not refundable.
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ii |
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At least thirty (30) days notice
in writing is required to cancel
any scheduled use of meeting rooms.
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iii |
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At least sixty (60) days notice
in writing is required in order
to cancel any scheduled use of
the Riverview Ballroom (W1-51
& 52) and Ambassador Dining
Room (W2-60).
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iv |
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At least two (2) years' notice
in writing is required in order
to cancel any scheduled use of
Wayne, Oakland, Macomb, Detroit
and Michigan Halls, Cobo Arena
and Joe Louis Arena. |
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All food and beverage
services must be provided by the exclusive
Caterer for the Building. Food and beverages
shall not be sold for consumption on
the premises except by Concessionaires
designated by the Building. Food and
beverage products may be sold to patrons
for consumption not on the premises,
subject to special approval of the Building.
Individual exhibitors participating
in Trade or Association Shows may be
permitted to distribute their product
samples on a complimentary basis to
their patrons, subject to the approval
of the Building.
Food and Beverage concession areas in
exhibit halls must be accessible, open
and operating during public shows unless
prior approval to close them is granted
by the Building. For Public Shows a
certain percentage of the floor must
be allocated to concession areas. Please
see Permit for specifics.
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Check rooms shall be
operated only by Concessionaires designated
by the Building.
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Permittee will be required
to comply at own expense with all applicable
Federal and State Laws; Municipal Ordinances;
and Health, Safety and Fire Ordinances.
In particular, attention is called to
the more significant legal requirements
which follow. These items are paraphrased
and do not serve to relieve Permittee
of their obligation to inform themselves
of the full content of the pertinent
statutes.
Except as otherwise provided by special
rulings from the Detroit Fire Marshal,
regulations of the Detroit Fire Department
will prevail as follows:
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The
area in front of all buildings
and all exits must be maintained
free of parking or storage.
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All exits must
be maintained readily accessible
at all times.
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All aisle ways
to exits shall be maintained free
and clear at all times. Aisle
ways to exits shall not be blocked
at any time by tables, chairs,
benches or other obstructions.
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All draperies,
backdrops, bunting and other decorations
must be flame-proofed. All paper
and other flimsy materials used
for decorative purposes, including
flame-proofed paper are prohibited.
The use of a heavy cardboard shall
be permitted in limited amounts.
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Cut trees, branches
and shrubs are prohibited; unless
maintained in soil in a natural
state.
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The use of liquefied
petroleum gases shall not be permitted
unless approved by Fire Marshal.
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All vehicles and
combustion operated machinery
being exhibited shall contain
a minimum amount of gasoline (approximately
two (2) gallons maximum) and shall
further be equipped with locking
gas caps. After the vehicle/machinery
is placed in its display position,
batteries shall be disconnected,
gas caps locked, and the keys
to same retained in either the
Show Management or Building Management
Office.
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The use of open
flame or the storage and handling
of flammable liquids, chemicals
or harmful hazardous substances
are prohibited, unless approved
by the Fire Marshal or applicable
agency.
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Combustible crates
and packing boxes must be removed
after setup period to a proper
storage area.
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Additional fire
extinguishing equipment as determined
by the Fire Marshal must be located
throughout the area occupied by
Permittee at the Permittee's expense.
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All fire extinguishing
equipment must be unobstructed
and accessible at all times.
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The Permittee shall furnish
all services required to conduct his
business in the building. Labor necessary
to perform these services must be obtained,
as applicable, from unions having jurisdiction.
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The
Building has not granted exclusive
concessions for drayage, booth
equipment rentals nor for furnishing
of materials and service ordinarily
handled by general decorator and
contractors.
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Official decorator/contractors
engaged by Permittee shall be
allowed to provide and/or erect
booths, booth identification signs,
drapes, furniture, carpeting,
and similar items ordinarily handled
by such contractors with their
own labor forces, provided that
proper approvals have been obtained
from local unions having jurisdiction
over the employment of the various
trade classifications involved
therein.
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Permittee shall
be allowed to employ drayage contractors
of their own choosing to receive,
warehouse, and deliver exhibit
material to or from the trucks
and/or designated locations within
specific building areas.
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The Building retains
exclusive Electrical, Food Service
and Janitorial contractors and
it is mandatory that the Permittee
and Permittee's exhibitors and/or
attendees obtain the services
of these contractors exclusively
as required in conducting your/their
business in the Building.
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Labor required by individual
exhibitors for the purpose of erecting
and dismantling exhibits shall be obtained
from the local unions having jurisdiction
unless otherwise authorized by the official
labor service contractor engaged by
the Permittee.
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All exhibit and exhibit
hall electrical installations, connections
and disconnections must be obtained
through the Building's exclusive Electrical
Contractor.
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Convention Contractors
other than those which have been specifically
selected or designated by Permittee
shall be strictly prohibited from soliciting
business on the premises. However, such
contractors shall not be prohibited
from making deliveries of materials
or services otherwise legitimately ordered.
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EXPOSITIONS AND EXHIBITS:
In addition to the foregoing, all users
of Cobo Conference/Exhibition Center,
Cobo Arena or Joe Louis Arena will be
required to abide by the following:
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Copies of all instructions
to exhibitors, including Exhibitor's
Manuals, must be furnished to
the Building Management.
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Permittee, Contractor and Exhibitors
shall not ship or deliver material
to the Building before the first
move-in day.
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Detailed floor plans must be
presented to the Building for
approval 60 days in advance of
the first move-in day. The floor
plans will be presented to the
Fire Marshal by the Building for
approval. The exhibits will also
be subject to field inspection
for compliance.
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All aisle ways throughout exhibit
areas shall be approved on plan
or layouts, and a minimum aisle
width of ten (10) feet shall be
provided on all layouts.
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Sand, gravel, dirt and top soil
may not be brought into the building
without prior approval of Building.
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INSURANCE REQUIREMENTS
Permittee shall assume all risk of operation
except as outlined below and shall indemnify
Owner for any loss or damage to any
person or property caused by any act
of Permittee. It is understood that
Permittee shall purchase all Workmen's
Compensation and General Liability insurance
coverage to insure the Building against
claims for damage to Building's property,
and for personal injuries, including
death, which may arise from the use
of the premises by Permittee.
Insurance is required for any rental
of or use of any Cobo Center Exhibit
Hall, Cobo Arena and Joe Louis Arena.
A duplicate copy of all insurance policies
or certificates of insurance must be
furnished to Owner with the premiums
paid 10 days before the start of any
operations by Permittee. All policies
shall contain an endorsement providing
for furnishing Owner ten (10) days written
notice of termination of insurance for
any cause. Permittee shall provide insurance
as follows:
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The Permittee agrees
not to assign or sublet this Permit
or any portion thereof to any
other person, or organization.
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General Liability (Per 1986ISO
Policy changes); bodily injury
and property damage combined -
1 million dollars per occurrence;
2 million dollars aggregate.
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If truck marshaling yard
to be used, same to be included specifically
on insurance certificate.
The City of Detroit shall be named as
additionally insured on the policy and
insurance certificate.
The Permittee shall indemnify and save
harmless the Owner from and against
all claims, actions and damages, arising
during the period of Permittee's use
and occupancy; including Owner's property.
Cobo Center reserves the right to require
that Permittee provide additional insurance
if deemed advisable due to special circumstances.
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The Owner strongly encourages
Permittee to provide at their own expense,
emergency medical care during their
events. The emergency medical care provider
must be licensed by the State of Michigan,
and its personal equipment must meet
all State of Michigan standards and
requirements.
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In the event of misconduct
of any employee or agent of Permittee,
such employee or agent shall be removed
from the building at Owner's written
request.
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Workmen's Compensation
insurance as required by the laws of
the State of Michigan.
The Permittee agrees not to assign or
sublet meeting rooms to commercial firms
or organizations for hospitality rooms
demonstrations, sales meetings or any
other purposes. Commercial firms and
organizations are required to make an
independent rental arrangement with
the Building.
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The Permittee agrees
to conform to the Rules and Conditions
and applicable guidelines of the Building.
All Rules and Conditions are supplemental
to any written permit and made a part
thereof.
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Upon termination of this
Permit, or its cancellation, Permittee
shall remove from the premises all of
its property and equipment and that
of its exhibitors and vendors. In the
event that the Permittee fails to vacate
the premises the Owner may, at its discretion,
remove from the premises, at the expense
of the Permittee, all goods and property
which remain on the Building's property.
Owner shall not be liable for any damages
or loss of such goods or other property
which have been removed.
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The Owner may terminate
any assignment of space to Permittee
if, in the judgment of the Owner, the
occupancy is detrimental to the best
interests of the Owner. The Owner shall
not be responsible for any loss or damage
occasioned to Permittee by reason of
any such termination.
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It is understood that
the parties will look to their insurance
coverage to recover any consequential
damages arising out of any breach by
Owner; therefore, recovery is limited
to the repayment of the fee paid by
Permittee for rent.
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It is agreed that the
premises may be inspected at any time
by authorized representatives of the
Owner or any law enforcing agencies.
Permittee agrees to cure immediately
any violation of law made known to him
by Owner or law enforcement officer.
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Permittee hereby waives
all claims for compensation for any
loss sustained by reason of any lawful
interference by any public agency or
official in the exercise of this Permit.
Any such interference shall not relieve
Permittee from any legal obligations.
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Permittee shall not make
any alterations in the premises without
written approval of the Owner. The premises
shall be accepted by Permittee as is
and the cost of any rearrangement of
existing equipment and fixtures, and
returning to the original arrangement
shall be the responsibility of the Permittee.
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Permittee shall not conduct
any other operations except those herein
described. Permittee agrees not to interfere
with any other Permittee of Owner.
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Permittee acknowledges
that Owner has not made nor caused to
be made any representations in connection
with this Permit except as herein stated;
and in particular, has not made representations
dealing with such matters as anticipated
revenue to Permittee or related issues.
Permittee acknowledges that it has accepted
this Permit as the result solely of
its own business judgment and not as
a result of any representations made
by Owner, its agents or employees, except
as herein stated.
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Permittee shall not advertise
any of its activities in the Building
in any manner objectionable to the Owner.
Amounts and contents of Permittee's
display of advertising material and
directional signage in the Building
must be approved by the Owner.
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Permittee agrees not
to discriminate in its use of the premises
among law abiding members of the public.
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No decorations or signage
shall be placed in or on the building
walls and ceilings by nails, tacks,
screws, wire or adhesive tape without
approval of the Owner.
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The custodian of the
building, watchmen, maintenance crew
and management staff of the Owner shall
have free access at all times to all
space occupied by Permittee.
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If the time of Owner's
employees is required by the Permittee
in the exercise of this Permit, other
than as specified herein, it shall be
paid for by the Permittee at rates then
in effect.
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The Owner shall not be
responsible for payment of any taxes,
royalties or fees incurred by Permittee.
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Should the premises or
any part thereof be destroyed or injured
by fire, wind, strike, riot, or other
act of God beyond the control of the
Owner, during the time for which the
use of said premises is granted, the
Owner may, in the exercise of its discretion,
terminate the Permit. In that event,
the Owner shall return to the Permittee
any payments that have been made for
the interrupted period. Permittee expressly
waives any claim for damage or compensation
should the Permit be terminated. The
Owner shall in no way be liable for
any personal property or other damage,
inconvenience or annoyance to the Permittee
arising from such unforeseen events.
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The Permittee agrees
to turn the premises back to the Owner
in the same condition as when it first
occupied same, natural wear and tear
excepted. The Permittee agrees to be
responsible for the repairs or cost
of repairs for damages caused by the
Permittee or his agents.
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It is understood between
the parties that the Civic Center Department
and its Commissioners, officers and
agents are acting in a representative
capacity and not for their own benefit
and that the Permittee shall not have
any claim against them collectively
or individually in any event whatsoever.
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All notices and orders
given to the Permittee may be served
by first-class mail to the Permittee
at the address set forth in this agreement
or by hand-delivering a copy to the
Permittee or authorized representative.
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All rights and remedies
of the Owner shall be cumulative and
none shall exclude any other right or
remedy allowed by law.
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There are no agreements
not expressly covered in this agreement.
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AMERICANS WITH DISABILITIES
ACT
It is the responsibility of the Building
to insure that it is in compliance with
all the requirements outlined in the
Americans with Disabilities Act (ADA),
or any state or local regulations which
supersede ADA, such as, but not limited
to, wheel chair ramps, elevator standards,
door width standards, and rest room
accessibility. Permittee shall be responsible
for non-permanent accessibility requirements,
such as, but not limited to, auxiliary
aide for the visually impaired, hearing
impaired and mobility impaired, and
meeting room seating requirements.
The Building agrees to fully indemnify
and hold Permittee harmless from any
claims, losses and attorney fees resulting
from noncompliance with the ADA by
the facility as described above.
Permittee agrees to fully indemnify
and hold the Building harmless from
any claims, losses and attorney fees
resulting from noncompliance with
the ADA by Permittee as described
above.
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| Should any questions
arise as to the interpretation of these
Rules and Conditions, the decision of
the Building or its designated representative,
shall be final in every respect. |
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