| GUIDELINES |
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The
Exhibit & Exhibit Hall Guidelines
are provided to inform those planning
events and their suppliers of the
guidelines and specifications within
our exhibit halls. Cobo Center has
exclusive vendors for cleaning, telephone,
electrical and catering services.
Please review and discuss the information
contained within with any vendors
or suppliers assisting you with planning
your event. Also please be advised
that this information pertains only
to this facility and that any particular
show or event may have additional
guidelines and conditions. Should
you have any questions or circumstances
not covered within these guidelines
please contact our sales division
so that we may assist you.
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Click
the Links Below to view
the information |
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| Cobo
Center Guidelines |
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Cobo Conference/Exhibition
Center requires that you provide
the Event Coordinator with accurate
move-in/move-out, event schedules
as they become available. Use
of docks, storage areas, staging
areas etc., must be approved in
advance by Event Services. |
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Show contractor should verify
intended floor marking and other
work schedules with show management.
Contractor access is restricted
to the times and dates on rental
permit. |
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Copies of all instructions to
exhibitors, including Exhibitor's
Manuals, must be furnished to
the Event Coordinator. |
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Permittee, Contractor and Exhibitors
shall not ship or deliver material
to the Building before the first
move-in day. Early shipments will
be refused. 
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| We
strongly encourage attendance at the
pre-show conference by you and all contractors.
Areas covered during this conference
include detailed overview of event and
resolution of any remaining concerns.
Many events also include a post-show
conference. |
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| Cobo
Center management will inspect the rented
areas prior to or at start of move-in
and again at or near the end of move-out.
The condition of areas before and after
the event will be recorded, and any
damage assessed to Show management.
The show manager and the show contractor
are expected to participate in the inspection
and will be notified of dates and times.
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| A
detailed final plan of the exhibit hall
and/or registration area should be presented
to the Event Manager sixty (60) days
in advance of first move-in day for
review prior to submission for Fire
Marshal approval. We strongly recommend
that your preliminary floor plan be
approved prior to the sale of space
to exhibitors. Seven (7) copies of the
approved floor plans must be presented
to Event Services not less than thirty
(30) days prior to first move-in date.
All plans must: |
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State official name
of the show and dates. |
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Be drawn to scale. |
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Have aisles clearly indicated.
(minimum width is 10', cross aisle
every 150' minimum.) |
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Show primary event entrance
doors and exits. |
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Indicate storage and service
areas. |
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State if aisles are to be carpeted. |
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Indicate border pipe and drape
or hard wall backdrops. |
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Clearly indicate concession
stands or exhibit floor food service
areas. |
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Give name of official show contractor.
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| Clear
access to fire extinguishers, fire hoses,
fire boxes and all fire control equipment
must be maintained at all times. Exit
signs must always be visible. Where
it is determined that the booth or show
has blocked the visibility of existing
signs, the contractor will be required
to provide temporary sign(s). Access
to pedestrian exits shall be maintained
clear at all times, the aisles to exits
should not be blocked by equipment,
concessions or booths. Access to restrooms,
concession stands, janitor and utility
closets, wall telephones, etc., shall
be maintained at all times. |
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General
exhibit hall floor loading is 300 pounds
per square foot (or an HS20 Highway
Loading); specific floor areas have
reduced capacity - 220 psf. Loading
well in excess of 300 psf can be accommodated
depending on location, physical dimensions,
and adjoining loading.
Loading in excess of 300 psf must receive
approval. Plans of equipment or display
footprint showing weight distribution
per square foot, size of base plate
if being used, and signed by a registered
engineer, should be sent to Cobo Center
along with show floor plan showing adjoining
exhibit loading.
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All
fire regulations of the City of Detroit
must be complied with. Regulation summary
is contained in the Rules and Conditions.
Particular rules governing use of compressed
gases and other special circumstances
will be made available upon request.
Fire extinguishers are provided in a
limited number by the Building. If Fire
Marshal requires additional extinguishers
on show floor, these may be signed for
and obtained from the Building, if available,
at nominal cost or must be provided
by show
management.
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| All
toxic and hazardous materials, gases,
liquids or solids, are and remain the
property of the show or the exhibitor
bringing such materials onto Cobo Center
property. Use of these materials may
require additional insurance coverage.
Well in advance of event move-in,
the Event Coordinator must be advised
of toxic and hazardous materials being
brought to the building. Information
needed is: chemical name of material,
trade name of material, hazardous
component, flammability, date of arrival,
place of storage, how contained, size
& number of containers, exhibitor
name & booth number, description
of use, date of removal, how and by
whom to be removed, contact person
at supplying company, contact person
at Cobo Center. A Data sheet is to
be in each booth and given to Fire
Marshal for each material.
Above information will be reviewed
by building staff, the Fire Marshal,
and other regulatory agencies. Any
specific instructions on storage,
use, disposal or removal must be followed.
Toxic or hazardous materials are
subject to immediate removal from
premises if required information not
received or instruction not followed.
All costs associated with safe handling
of these materials are to be borne
by show management.
By end of the move-out period all
toxic and hazardous material must
be removed from both the exhibit halls
and the Building property.
Materials are not to be left behind
after exhibitor(s), the show management
and contractor have left the premises.
Responsibility for verifying actual
removal of materials from the property
rests with the show management.
Should any materials be left and Cobo
Center therefore be forced to have
the materials removed, costs for such
removal including containers, material
testing, transportation, disposal,
and any other related costs, plus
a twenty-five percent (25%) nonperformance
penalty charge will be billed to the
show management.
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Cobo
Center strongly encourages show management
to provide, at their own expense, emergency
medical care during their events. The
emergency medical care provider must
be licensed by the State of Michigan,
and its personnel and equipment must
meet all State of Michigan standards
and requirements.
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| All
activities utilizing any portion of
the concourse, corridors, or other public
areas, such as displays, headers, registration,
exhibits, etc. must be submitted in
writing for building management and
Fire Marshal approval a minimum of six
(6) weeks prior to move-in. Use of the
concourse requires a rental charge.
The following guidelines and restrictions
apply:
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Move-in/out
dates must be included. |
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Move-in/out
dates must be included. |
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Access for private
businesses operating in the concourse
to be maintained at all times. |
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Area between exhibit
hall entrance doors and building
exit doors must be unobstructed. |
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A detailed floor
plan must accompany written request
for concourse or public area use. |
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The use of forklifts
to transport materials is discouraged,
but forklifts may be used if prior
approval is granted. |
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Cherry picker use
must be approved by Event Coordinator. |
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Uncrating is to
be done within the exhibit hall
and materials transported by flatbed
freight carts. |
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No building fixtures,
kiosks, permanent signage, etc.
are to be relocated without written
permission of building management.
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Items placed in
concourse are to be set last and
removed first to the fullest extent
possible. |
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No signs, banners,
or posters may be taped, nailed
or fastened to Building walls. |
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Building carpeting
must be protected by plastic or
by other means before placing
any materials in concourse. |
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No
meeting room is to be used as a general
storage room unless approved by Cobo
Center. Restrictions on forklifts and
powered carts apply.
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| Motorized
vehicles are restricted to exhibit hall
use unless approved by Event Coordinator.
No liquid fuel powered carts should
be operated outside exhibit halls due
to noise, air pollution, and fire hazard.
Forklifts are allowed in any room. Only
rubber wheeled non-motorized freight
carts are allowed in rooms. Gasoline
powered forklifts, carts, scooters,
etc., may be operated in the exhibit
halls, but must be refueled outside
the Building and away from Building
walls, and, must be parked or stored
outside of Building. If such vehicles
are allowed on freight elevators, their
motors must be shut off while on elevator.
Forklifts, powered carts or other
powered equipment left unattended
outside of rented exhibit hall(s)
are to be secured to prevent unauthorized
use.
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| Cobo
Center maintains an exclusive cleaning
contractor that must be used by show
management and exhibitors in conducting
their business in Cobo Center.
Janitorial service in aisles, open
spaces, offices and restrooms is provided.
Exhibit areas will be kept clean and
free of debris by the janitorial contractor.
Show Management must coordinate carpet
laying, cleaning, and visqueen removal
with the janitorial contractor. Show
management is responsible for removing
large crates and discarded exhibits
from the building and/or to knock
down into small pieces. One thorough
cleaning each night during non-show
hours to include broom sweeping and
emptying of ashtrays and waste receptacles
in all areas.
If you have special needs in this
area, please advise your Event Service
Manager, and contact Metro Services
Organization at (313) 259-4529.
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| Janitorial
services provided, as part of rental
charges, by the building's exclusive
janitorial contractor to show management
or show contractor do not include breakdown
of crates, large skids, abandoned exhibits,
or other debris too large or too heavy
for removal by normal means or too large
for placement in our packer trucks.
It is the responsibility of the show
contractor management to break down
all of the above items into manageable
sizes. This includes items on exhibit
floor, in other areas of the Building,
and on the dock. If a piece of debris
is too heavy for one person to lift
and cannot be broken down further,
the contractor must move the debris
to the location on dock specified
by Event Coordinator. Items not removable
by normal means will be removed by
the show contractor. For clarification,
please consult the janitorial contractor
or your Event Coordinator.
If special arrangements are agreed
to, these should immediately be put
in writing and a copy given to the
Event Coordinator.
If arrangement is made for pickup
of leftover material and debris by
an outside vendor the pickup must
be made before the show contractor
leaves the premises.
Should any materials be left behind
and Cobo Center therefore be forced
to have the materials removed, costs
for such removal will be billed to
show management.
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Crate
storage is allowed in exhibit halls;
any other crate storage requires specific
prior approval of Event Coordinator.
Crates and materials must not be stored
in exhibit booth service aisles. Pedestrian
egress routes in dock area must be maintained.
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| Move-in/non-show/Move-out
hours - up to three levels of fluorescent
lighting (1/2 maximum) at no charge,
additional levels at $100.00 per level,
per hall, per day.
Show days - maximum fluorescent or
quartz spotlights at no charge during
show hours. Up to three (3) hours
of show lighting beyond show hours
each show day at no charge.
Use of both full fluorescent and
full spotlights is available at a
rate of $500.00 per hall, per day
or half fluorescent and full spotlights
at a rate of $250.00 per hall, per
day. Spotlights may be must individually
ordered and aimed through the Electrical
Contractor. Detroit Hall and the expanded
portions of Oakland and Macomb Halls
are not equipped with spotlights.
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Cobo
Center maintains "minimal comfort
levels" during move-in and move-out
periods as part of the basic rental
fee. If the logistical requirements
of a particular event should demand
that temperature be maintained within
a specific range and additional air
conditioning is necessary, Cobo Center
will provide such air conditioning at
the rate of $100.00 per hour per hall.
This service is provided with the understanding
show management and service contractors
must limit the use of the roll-up doors
which connect to the outdoors. While
we will make every effort to maintain
the desired temperature, there is no
guarantee that we can do so. The same
fee schedule would apply when twenty-four
(24) hour air conditioning service is
required. Approximate dates of heating/air-conditioning
change over are April 15 and October
15.
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Multi
level exhibits require certification
by a registered engineer and plans should
then be sent to Event Coordinator for
review. Size limitation is responsibility
of show management, except that highest
booth floor must not be more than 18'
above hall floor and highest point of
booth not more than 22' above hall floor.
Building is not responsible for these
exhibits obstructing or being affected
by building air and light systems. Exhibitor
must provide a fire extinguisher in
the booth, and install a smoke detector
on ceiling of lowest level.
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No
decorations or signs shall be placed
in or on Building walls and ceilings
by nails, tacks, screws, wire or adhesive
tape without approval. Exhibitors' signs
are restricted to the exhibit area.
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| Hanging
of banners, signs, drapes, etc., must
be arranged through a show contractor.
All signs, regardless of size, should
be constructed of lightweight flameproof
cardboard, metals, plastics, etc. and
hung where and as approved by Event
Services. No signs are to be hung from
any electrical fixtures, race ways;
any water, gas, air, fire protection
piping, supports or hangers. All electrical
and neon signs must conform to electrical
codes required in Cobo Center. Cobo
Center graphics, signs or displays may
not be blocked in any manner. During
move-out following the event all wires,
hooks, and hanging materials used to
hang signs must be removed.
Events using exhibit halls may hang
a show banner outside the entrance
to Cobo Center with written approval
of building management. Size allowed
will be determined sixty (60) days
in advance of event on a space-available
basis.
In exhibit halls these rules apply:
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Written approval
is needed to hang anything within
twenty (20) feet of People Mover
exposed guide way in Detroit Hall. |
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0 to 50 lbs. - Items may be
hung from miscellaneous steel
supporting light grid; must have
a minimum of two (2) attachment
points; no other location restrictions. |
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51 to 1,000 lbs. - Items must
be hung from sway truss members;
must have minimum of four (4)
attachment points; must have Cobo
Center Maintenance Office approval. |
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1,001 to 2,000 lbs. - Items
must be hung from main truss members
only; must have a minimum of four
(4) attachment points; must have
Cobo Center Maintenance Office
approval. NOTE: Over 2,000 lbs
is not permitted. |
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In all cases displays and signs
must be safely hung using accepted
standard methods and by the proper
knowledgeable labor. |
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Show management should require
insurance be supplied by the exhibitor
since the event management is
otherwise responsible. |
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Show management may further
restrict or prohibit hanging of
any display or sign. |
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| Use
only approved carpet tape. Heat tape
and double face tape may not be used
on permanent facility carpeting. Approved
tape is: Shuford Mills ,Inc.
Shurtape - PC-618 Cloth tape
Kendall-PolykenDiv.
Kendall Tape-100D- Double Face Cloth
Gulf Systems, Inc.
GS1-800-double face tape
Extra labor needed to remove tape
or tape residue after event will be
charged to show management. |
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Cobo
Center staging area is located at 158
Twenty-fourth Street (24th and West
Jefferson) and is provided at no charge
to Cobo Center customers. Use must be
scheduled in advance with the Sales
Department. It is a hard surfaced 90,000
square foot area, fenced with two gates
and an office trailer. A restricted
telephone is available. No toilet facilities
provided. Use of the marshaling yard
must be specifically included on your
certificate of insurance. Show management
is responsible for area operation and
security. Limited on-street staging
possible with advance arrangements.
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For
rooms requiring security, the locks
should be changed from the general house
system to high security. Contact the
Event Coordinator to arrange this.
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You
must obtain approval of Event Coordinator
for each booth prior to drilling in
the exhibit hall floor. Order is then
placed with private contractor to drill
hole, install anchor, remove anchor
and fill hole. Maximum bolt size is
5/8"x2- 1/2".
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When
more than one exhibit hall is rented
the dividing wall(s) will be set at
no charge once for move-in, once for
the show, and once for move-out, providing
request for such change is received
not less than three (3) days in advance.
Additional changes in position and late
requests will be charged for at the
rate of $500.00 per change in Detroit/Macomb
wall and $200.00 per wall (one panel
or more), per change for other halls.
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Cobo
Center has two Magliner mobile docks
available for use by contractors. Each
dock is 36' long with 6' level off and
16,000 lb. capacity. Please order from
Event Coordinator. Rental charge is
$100.00 per day, per dock, $500.00 event
maximum per dock (no partial days).
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Telephone
Service is available through the Cobo
Center centrex system on a limited basis
for Show Management only. The charge
for each single line installation is
$150.00 and includes instrument, local
calls and removal. There will be additional
charges for toll and long distance calls.
All other telephone lines and services
required are procured directly from
SBC by calling their business office
at (313) 223-9198 and asking for Exhibitor
phone service. Telephone instruments
may be ordered from AT& T - single
line service (800) 555-8111, multi-line
and data line service (800) 247-7000,
or from other suppliers.
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Microphones
can be installed in exhibit hall(s)
at a charge of $25 per microphone per
day. A maximum of five (5) microphones
can be rented from Cobo Center by an
event; if more are needed or system
monitoring is required, the services
of an union audio contractor should
be secured.
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Union
labor is required for commercial audio
visual activities and may also be required
for other events when use is made of
sound, light, spotlights, recording
or broadcasting equipment. Hired labor
must be union labor. To avoid problems
in this area, please inform your Event
Coordinator of all aspects of your program.
Projection Equipment must be operated
by union projectionists in Exhibit Halls,
Riverview Ballrooms W1-51 & W1-52,
and Ambassador Dining Room W2-60. You
may bring your own equipment or rent
it from an outside source.
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All
exhibit and exhibit hall electrical
installations, connections and disconnections
must be obtained through Metro Services
Organization Electrical, Cobo Center's
exclusive electrical contractor. Twenty
(20) amp power outlets are available
in meeting rooms; power requirements
beyond 20 amps can be provided by the
exclusive Electrical Contractor. Call
Metro Services Organization Electrical
at (313) 567-2082.
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Food
and beverage concession areas in exhibit
halls must be accessible, open and operating
during public shows unless prior approval
to close them is granted by the Building.
For public shows, 15% of the floor must
be allocated to concession areas.
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Shows
or exhibitors selling merchandise will
need a Temporary Concession License
or other State of Michigan license.
Sales are subject to sales tax. For
guidance, contact the Department of
Treasury (313) 256-2548 or (313) 256-2534.
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Cobo
Center CANNOT ACCEPT advance freight
shipments. Freight must be consigned
to the official show service contractor
or delivered directly to a service contractor
during the permit period.
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